Request a
New Ministry Idea or
an Outside Organization Event:
- There's a 5-week turnaround for the approval process.
- Gateway's Senior Staff will provide possible calendar dates (based on dates requested and current ministry calendar).
- Please consider existing facility schedule, prior to submitting requests for specific dates.
- Be aware that we will only host events for outside organizations who hold an active 501(c)(3) status.
Step 1 - Where to start
Discuss the idea with your Supervisor/Director. If the idea is being proposed by a lay person from within our church family, a staff member will need to partner with that church member and follow the steps below.
Step 2 - Fill out the proper form
Fill out the Event Approval Form for "A, B, C" tier events or the Facility Request Form for "D" tier events.
Step 3 - Schedule a meeting
The staff member speaks with the Director of Ministry Operations to arrange to meet with the Executive Team (Senior Staff) to discuss the idea.
Step 4 - What Happens Next?
Executive Team discusses and will qualify the proposal as either:
- a new Ministry Idea - events or ministry teams emerging from this idea are under the ongoing direction of a staff member and align with Gateway's current mission, vision and action plan.
- a Ministry Extension** – a staff member will steward this event as part of their ongoing relationship with the outside entity. Event may or may not be charged a fee to use our facility.
- a Building Rental** – an outside organization rents our space
- a Church Partnership** – we advocate for and work together, waiving our rental fee. The organization works under the stewardship of a staff member to insure adherence to our policies and procedures.
- Not Approved
Prepare for questions Senior Staff will ask:
Belief alignment and required church resources:
- Does this event align with our mission & vision?
- Are the human and physical resources required for the new event something we are able to provide at this time?
- What's the cost? Is it in the ministry budget? How would we cover our costs?
Additional Questions for hosting an Outside Organization:
- What are the beliefs of the outside organization?
- Will this organization be a ministry extension, building rental, or church partnership?**
- Are you building a long-term relationship?
- Are there liability/legal/insurance issues?
- Is this organization a for-profit or not-for-profit organization?
- Which staff member will be on-site during the proposed event?
- Is it a one-time or recurring event?
- a Ministry Extension – a staff member will steward this event as part of their ongoing relationship with the outside entity. Event may or may not be charged a fee to use our facility.
- a Building Rental – an outside organization rents our space
- a Church Partnership – we advocate for and work together, waiving our rental fee. The organization works under the stewardship of a staff member to insure adherence to our policies and procedures.
Event approved, but you need to request promotion, tech support or childcare?
Request what you need by email!
